Every community of people is different. These are patterns, not a finished shape — we’ll work with you to fit them to your needs.
That an organization can coordinate better without anyone giving up their private context. This is the one we genuinely do not know the answer to, and ninety days is what it takes to answer it in your place.
Members hold their own. Coordinators bring in what people tell them face to face. Everyone gets a read of their own week — and leadership gets the same quarter as counts, for the donors they have and the application nobody has started.
Someone needs a ladder this weekend. Someone else has one in the garage that hasn’t moved since spring. Neither knows about the other.
Nothing is broken. Nobody did anything wrong. The information simply existed in two heads that never touched — and the same is true of the taxes, the garden, and the truck two groups booked for the same Saturday.
Meanwhile a report is due, the programme did good work all year, and the only way to describe it is to ask six people to remember March.
The organization already knows all of this. It just doesn’t know that it knows — and it cannot prove any of it.
All six components, and two ways in. The amber one is what we build for you — it is the only reason this shape is different from the other two.
Drag sideways to read the whole diagram →
“For ninety days we find out how much capacity this place already has and isn’t using — and we come out with the number, the mechanism, and evidence a funder will actually read.”
The ask goes to a machine that holds it quietly, not to a room where needing something is a performance in front of people you’ll see on Tuesday.
Nobody is silenced to make room. Being known drops from speak up at the meeting to say it once — so volume stops being the measure.
What reaches a funder is either a count that names nobody, or a story someone released on purpose — for one report, revocably.
This is where the six layers come apart most sharply. The person the evidence is about gets the least direct benefit and the person who signs the cheque gets the most — which is exactly why the release has to be real.
| Beneficiarythe member | What they needed got found, and nobody learned why they needed it. They are counted without being read. |
|---|---|
| Userwhat they actually do | One voice note when it suits them, or one sentence to a coordinator they were going to speak to anyway. |
| Operatorstaff, coordinators | You stop being the person everyone messages to ask whether anybody has a ladder, and you stop reconstructing the year every autumn. |
| Buyerexecutive director | Resources you already paid for get used, requests that land on two staff get resolved between members, and reporting stops being three weeks of archaeology. |
| Championdevelopment director | You have argued for years that this place has more capacity than it uses, and you have never had evidence that was both specific and shareable. This is the first mechanism that produces both. |
| Economicwhat actually moves | Staff hours spent routing and reporting. Utilisation of what you already own. Grant renewal, donor retention, and the applications you didn’t submit because the evidence wasn’t there. |
We will not print a return on investment here. Every figure in it would be invented, and the first person to check would be right. So the worksheet does the half we can do, and the pilot does the half we can’t.
Everyone taking part — but not on day one. Lane B in the diagram means you can start with two or three coordinator nodes reading a system you already run, and add member nodes as people want them.
Three shapes: a small dedicated machine each; one shared machine holding separate spaces; or hosted, at roughly $20 per person per month. Most places land on a mix — personal information on something you control, heavy work shared.
Deliberately undecided. The proposal leaves this open on purpose and settles it in the first two weeks, with you, once we know how information already moves here.
Nothing required. In practice it starts stronger with whatever you already keep records in — that is where the year already is.
The left column is what a person has on day one. The right column is the ninety days: scoped to your organization, built with you, and yours at the end of it.
The first two are written up in full — they are the two halves this pattern is made of.
